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Registration

We expect applications mainly from PhD Students and Postdocs. Following the deadline date for applications, the selection will be based on the research interests of the applicants, the quality of the abstracts, gender balance, and geographic distribution. Attendance is limited to 80 Participants. Applicants who send an abstract for the presentation of a poster (or a short talk, if selected) will be favoured. Abstracts will be compiled in the program / abstract book.

Short oral presentations will be selected from the submitted poster abstracts.
Applications must include a short CV and reasons for wishing to participate in the course; as indicated, inclusion of an abstract is highly recommended.

How to register

(a) Regular registrations

By the deadline of July 1, 2023:

  1. Complete a registration order through the registration/abstract submission portal on this event website by entering your details on the registration form and choosing a payment method. You will receive an automated 'order received email' with full instructions of how to pay, and a copy of the order in PDF.
  2. During this process, upload a single file (accepted formats are pdf, zip and rar) containing all supporting documents for your application:  
    1. for postdocs and PhD students, the name and address of your lab head/supervisor and letter of recommendation
    2. a summary of your reasons for applying to the event and your research interests (max 300 words)
    3. a concise CV (max 2 pages)
    4. registration will only be complete upon receipt of the conference fee.
  3. After registration, submit your abstract via the 'Abstract / Submission Form' tab in the registration/abstract portal. Abstract submission is optional but recommended for selection to the course and networking at the event, and is mandatory for application for travel grants – see below. See the Abstract section of the website for more details.


(b) Travel grant applications
Please note that only a limited number of travelgrants will be available (click here for more information).

By the deadline of May 1, 2023:

  1. Complete a 'Travel Grant Applicant' registration order through the registration/abstract submission portal on this event website by entering your details on the registration form and selecting the travel grant waiver option. You will receive an automated 'order received email' with a reminder on other steps.
  2. During this process, upload a single file (accepted formats are pdf, zip and rar) containing all supporting documents for your application:  
    1. the name and address of your lab head/supervisor and letter of recommendation
    2. a summary of your reasons for applying to the event and your research interests (max 300 words)
    3. a concise CV (max 2 pages)
    4. for applicants for FEBS Youth Travel Fund awards, your Constituent Society membership proof, age id and proof of status
  3. After Registration, submit your abstract via the 'Abstract / Submission Form' tab in the registration/abstract portal. Abstract submission is mandatory for application for travel grants – see below]. See the Abstract section of the website for more details. 

Notification

(a) Regular registrations: An ‘order received e-mail’ message with full instructions on how to pay is automatically sent to your inbox when you complete an order. An 'order confirmed e-mail’ message will be sent to you when organizers receive the fund and confirm your registration payment. Notification on abstract assessment and acceptance to the event will be made later, by July 10, 2023.

(b) Travel grant applicants: An ‘order received e-mail’ message with a reminder on other steps will be automatically sent to your inbox when you complete an order. Notification on outcomes of travel grant applications will sent by June 1, 2023. Unsuccesful travel grant applicants will be invited to switch their application to a regular registration with payment.

Registration fees

Registration fees include access to the event sessions, name badge, certificate of attendance, book of abstracts, meals, the conference dinner, an excursion and refreshment breaks and accommodation at the venue (Anargyrios and Korgialenios School) as set out in the registration fee table. Travel costs are not covered. 

Meals/refreshments covered by the registration fees are breakfasts at the school, lunches and refreshments at the venue, as well as the welcome cocktail and the event dinner at a restaurant to be announced and the excursion.

 Standard
Regular - shared room695,00 €
Corporate Scientists - no accommodation1.150,00 €

Terms and Conditions

By registering for the event, participants (also referred to as 'you') are entering an agreement with the Course Organizer(s), and you are indicating acceptance to the terms and conditions set out below.

Registration Fee

The registration Fee for participants covers:

  • Access to all scientific programme sessions
  • Meals and refreshments as set out above
  • Accommodation at  Anargyrios and Korgialenios School of Spetses, as set out on the Venue/Accommodation page
  • Name badge, printed materials and certificate of attendance
  • Invitation to the conference dinner and the excursion

Please note that all registration fees include VAT. Travel costs are not covered by the registration fee.

Methods of Payment

Payments must be made via online sales portal of the Utrecht university (Utrecht, the Netherlands) details will be sent in your ‘order received email’.

Bank charges are the responsibility of the participant and should be paid at source. Your Name, Surna me and Order ID must be indicated on the online sales form. Following the payment, receipt of the transaction must be sent via email to (info@proteinfolding2023.febsevents.org).

Proof of payment must be received before the stated deadline. If you do not receive an ‘order confirmed email’ within 5 business days of payment, please contact (info@proteinfolding2023.febsevents.org)

Registration cancellation & refund policy

All registration cancellation requests should be sent to (info@proteinfolding2023.febsevents.org) in writing. For cancellation requests received before (July 15, 2023), the full payment, less bank charges, will be refunded; for cancellation requests received on and after (July 15, 2023), the full amount will be charged and no refunds will be made. No cash refunds will be made for the credit card payments in the case of cancellation.

Travel insurance

You should seek and follow the advice of your government before registering and booking travel for the event and before travelling to the event. You are solely responsible for making your own appropriate travel and other insurance arrangements before booking travel for the Congress.

Modification and cancellation of the event

The Course Organizers reserve the right to modify the event programme, which is published as an indication only.

In the event of cancellation of the event, at any time, as a result of events outside of the reasonable control of the Course Organizers, including (but not limited to) natural disaster, adverse weather conditions, fire or closure of airports, the registration fee shall be refunded by the Course Organizers but neither the Course Organizers nor FEBS shall be held liable for any other costs or losses incurred.

Disclaimer

The Course Organizers take all reasonable care in making arrangements. They act only as agents in securing hotels, transport and travel services, and shall in no event be liable for acts or omissions in the event of injury, damage, loss, accident delay or irregularity of any kind whatsoever during arrangements organized through contractors. Hotel and transportation services are subject to the terms and conditions under which they are offered to the general public.

In the absence of any negligence or other breach of duty by the Course Organizers or FEBS, these parties shall not be responsible for any bodily injury, death or property damages (including theft) sustained by participants during the event.

In any event, neither the Course Organizers nor FEBS accept liability for damages or costs in the event of bodily injury, death, property damage, disruption to travel plans and costs incurred as a result of events outside of the reasonable control of the Congress Organizers or FEBS, including (but not limited to) natural disaster, adverse weather conditions, fire or closure of airports.

Governing law

Any legal dispute resulting from the accepted terms and conditions will be subject to the law of the Netherlands.

Deadlines

  • Applications Opening
    November 15, 2022
  • Youth Travel Fund Grants (closing)
    May 1, 2023
  • Abstract submission
    May 1, 2023
  • Applications closing
    July 1, 2023

FEBS has twin commitments to high-quality publications and the promotion of molecular biosciences. As a charitable academic organization,
FEBS uses income from the journals to fund its diverse activities, including support for FEBS Advanced Courses.